Keeping Your Guests Cool at An Outdoor Summer Party


Who doesn't love an outdoor summer party? Warm weather, sunshine, cool drinks, good food; what's not to love? However, the warm weather can present some issues when it comes to keeping your guests cool and comfortable on warm days.
If your party is being held during the warmer part of the calendar, here are some suggestions for keeping your guests comfortable:

1. Timing: In certain areas of the country, the daytime temperature can average 95 degrees or above. One option is to simply plan your gathering earlier or later in the day. The hours between noon and 3:00 pm are the warmest times of the day. With some well-planned lighting, you and your guests can enjoy being outside after the sun goes down. If you do not want your party to run too late, start your party around 5:00 pm.
2. Insects: If you're worried about insects bothering your guests, supply them with insect repellents and/ or keep citronella candles or torches around the party area to keep bugs away.
3. Seating Arrangement: Plan your seating arrangement so that guests are seated away from fire pits, barbecue grills, or patio fireplaces to avoid the heat. This will let them enjoy the ambiance without the heat. If you have an outdoor kitchen, create seating away from the heat of the cooking area. Be sure to follow basic safety precautions when using a fire feature.
4. Hydration: Keeping your guests hydrated is a must. Making water readily available is important because adult beverages such as beer and wine or soda can worsen hydration. Beer and soda coolers should contain bottled water or have a large drink dispenser with water made more appealing by adding sliced lemons, limes, oranges, or cucumber. Iced tea is also a second option for helping keep your guests hydrated and cool. Cooling snacks like frozen melon balls, blueberries, or grapes will also help keep your guests hydrated.
5. Water: Supplying your guests with iced spray bottles to spritz arms and faces will help keep your guests cool. Another suggestions is having chilled, scented hand towels reading for your guests to use. These can be made by soaking hand towels in lemon or lime- infused water and chilling them in the refrigerator. Brightly colored handheld fans should be made available for your guests to carry. These are available at any craft store. Another suggestion was to bring out a kiddie pool for a refreshing foot soak or splash. Keep a supply of towels handy.
6. Misting Systems: A patio misting system can be purchased for less than $20 on the Home Depot website. These can be attached to any garden hose or faucet, reducing the temperature in the area up to 20 degrees. Keep in mind, in areas of drought, this may not be an option.
7. Shade: Making use of and creating areas of shade is another priority. Having a covered patio is a great option, however, portable awnings, canopies, and umbrellas are inexpensive options for providing shade. These can be stored away when not in use. Seating areas near fences or other structures during certain times of the day can also supply shade.
8. Fans: Outdoor Fans are an excellent way to keep the air moving. Ceiling fans in covered patios are an attractive option but are stationary. Even a regular box fan can made a difference on a hot day, however these can be noisy and need electricity making their mobility limited. Portable misting fans are a good option, however, they require water which can be a problem in areas of drought. Portable fans are affordable and are a good choice for parties with more than one outdoor entertaining area. A battery-operated and solar-powered umbrella fan that fits around the umbrella pole can be used to keep the air cooler for guests sitting under the umbrella.
9. ​Portable Coolers: Portable Coolers are unique in that it is as portable as an ice chest, because that is essentially what it is. This cooling solution can keep drinks cold and keep your guests cool all at once. Its rechargeable battery makes it usable at the beach, camping, or tailgating.

Entertaining in the summer can be a pleasure, however, it is not without its challenges. Heat, humidity, insects, and staying hydrated are all issues which require some forethought and planning. Keeping your guests comfortable will ensure that they remember your party fondly.

We hope you found this information helpful. From spot coolers to air moving fans, Portable Air Solutions has every type of equipment to help you with your cooling needs. We deliver and pick up all equipment. Your guests will thank you. We will be happy to answer your questions by calling us at 803-600-6226.

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Portable Air Conditioner Rental - What are my options?

There are many reasons for renting a portable air conditioner: Natural disaster, emergencies, power outages, blown transformers, sporting events, weddings, conventions, school events; all of these can call for temporary or supplemental air conditioning. The options for supplemental air conditioning are almost as extensive. Portable spot coolers, portable air conditioners, portable air conditioner/heat pumps, air moving fans, and portable 12 ton air conditioner units are all available for rental for temporary climate control. Knowing what system is already in place and the dimensions of the area to be cooled can make your decision easier. Let's take a look at each of these options and how and when they would be needed.

• Portable Spot Coolers - A spot cooling unit is a portable air conditioner which provides emergency backup, supplemental or permanent cooling. Spot air conditioners can quickly cool down just the area needed instead of the entire facility. They are quick and easy to install -- just roll in a unit , plug it in and turn it on. They are flexible and can be easily moved whenever requirements change. They can provide cooling for areas during cold winter months when the main HVAC system has been switched to heating mode. Spot air conditioners can do more than provide air conditioning. They are also highly effective at drying out wet environments. This means they can help provide emergency disaster recovery from floods, storms, leaks and spills by speeding the drying process. They help prevent water damage and reduce mold and odors. These units are self-contained and after the dry-air exhaust duct is attached, moisture removal begins immediately. Industrial-strength blowers pull in large volumes of moist air and push out warm, dry air that can be directed to wet areas. They provide much faster extraction than fans or dehumidifiers, reducing restoration costs.
• Portable Air Conditioner - If your HVAC system is out, we can deliver and install a portable air conditioner that attaches to your existing ductwork. This system can stay in place until the original unit is repaired. There are also units that are free-standing which can be placed in any size room or building.
• Portable Air Conditioner/Heat Pump - These units are ideal for areas where the temperature may vary in a short amount of time. An example would be a tent event. Temperatures at certain times of the year can rise or fall and having the option of air conditioning or heat can be essential.

These units are useful in garages, basements, bonus rooms or offices;

• 12 ton air conditioning units - These are the big guns. They are capable of heating or cooling large spaces like production and manufacturing areas or large tent events. These units are delivered, set up, and retrieved to and from your facility when you need them.
• Air Moving Fans - There are times you may need to cool a space but air conditioning is not appropriate. Air moving fans can be a great alternative for keeping employees or guests cool at outdoor or indoor events when AC is not needed or not in the budget. These are whisper quiet fans that create a low speed breeze. The Black Jack by Big Ass Fans are big enough to blow one-third the length of a football field and compact enough to be wheeled down an aisle or through a doorway. They can be mounted on indoor/outdoor rubber wheels so they can move across all kinds of surfaces without damage.

Knowing your options for temporary air conditioning can save you time and money. Portable Air Solutions can provide you with all of these options and answer all of your questions. You can contact them at (803) 600-6226.

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There are times you need to cool a space, but air conditioning isn't appropriate. Air moving fans are a great alternative for outdoor receptions or indoor air movement, when AC isn't in the budget.

These whisper quiet fans create a low speed breeze over your event or work area, while only pulling 7 amps from your 110v power outlet. They are a game changing product in air movement.

We carry the Black Jack by Big Ass Fans. We can sell you one, or we can rent you one. Either way, we love this product because it's portable, durable, quiet, and super effective.

Black Jacks are big enough to blow 1/3 the length of a football field, and compact enough to be wheeled down an aisle or through a doorway. They come mounted on indoor/outdoor rubber wheels so they can move across all kinds of surfaces without damage.

Check out the gallery below to see some in action.

If you have used a Black Jack in the past we would love to hear about it. Leave us a comment!